Office of Student Affairs (OSA) Policies for Student Community

Date of original implementation: August 2012

Date of Last Revision: August 2012

Student COMMUNITY-Opportunities for personal and academic growth are accessible through the co-curricular life where students are encouraged to participate in skill building workshops, networking events, College Student Clubs, and College Student Advisory Board.
The following policies are to direct the Cambridge College Community in creating and managing these opportunities of growth for Student Organizations/Clubs and Student Advisory Boards. If you should have any questions or concerns feel free to get in contact with the Dean of Student Affairs.

Policies for Student Organizations/Clubs

Starting a Student Organization/Club

1. Student Organizations and Clubs are open to all currently registered Cambridge College students.

2. Students interested in forming a new Student Organization or Club are required to fill out the Petition for Recognition for a New Student Organization/Club. (Petitions are available in the Office of Student Affairs.)

3. All organizations and clubs must maintain an active status with the OSA.

a. Active: Group has an up to date Constitution and is following the responsibilities listed in the Operation of Student Organizations/Clubs.

b. Inactive: Group has an out of date constitution and repeatedly fails to follow the responsibilities listed in the Operation of Student Organizations/Clubs.

4. Student Organizations and Clubs are considered as independent organizations that are registered with the college. Student Organizations and Clubs are required to follow the Student Code of Conduct and the policies and procedures pertaining to student community and established by Cambridge College.

Operation of Student Organizations/Clubs

1. A Student Organization/Club is considered active when it is in good standing with Student Affairs, which means the group has completed the Petition for Recognition for a New Student Organization/Club and followed the responsibilities listed in the Operation of Student Organizations/Clubs.

2. Student Organization and Club activities and events are open to all currently registered Cambridge College students.

3. To host an event a Student Organization/Club must submit a student activity form to be approved by the Office of Student Affairs. (Forms are available through the Office of Student Affairs.)

4. Student Organizations and Clubs must meet a minimum of twice an academic year. The meeting times and dates are to be posted on campus bulletin boards and registered with the Office of Student Affairs.

5. Minutes are to be taken at each meeting detailing topics of discussion and any matter requiring a vote of the membership Minutes are to be submitted to the Office of Student Affairs.

6. When amending the constitution, as with the by-laws, previous notice of any proposed changes are required to be given to the membership and should not be changed in the same meeting in which proposed.

7. Student Organizations/Clubs must have a representative sitting on the Student Advisory Board (SAB).

8. All student leaders must maintain Satisfactory Academic Progress by completing 67% of your registered courses. If a student is below the 67% completion rate, he/she will be considered an inactive member and removed from his/her position within the organization.

Policies for Student Advisory Board (SAB)

1. The SAB will serve as the student governing body for the undergraduate college.

2. The advisor to the SAB will be appointed by the Dean of Student Affairs

3. For membership into the SAB an Undergraduate Cambridge College student must submit the following documents to the OSA

a. Letter of recommendation from past SAB, faculty, or staff member

b. Statement of purpose. (Why are you looking to join SAB/what skills will you bring to the board? (1-2 paragraphs)

4. The SAB will follow the agreed upon and established constitution of the board.

5. The SAB will have a seat on the College Senate; serving as active members of the senate.

Individual Responsible for Revision and Implementation: Vice President of Enrollment Management and Marketing, Dean of Student Affairs